Standing Committee of the European Conference on Information Systems

Minutes of the meeting held at 7AM, December 13th 1999 at the Adams Mark Hotel, Charlotte

1 Apologies

Present

Edgar Whitley; Jan Pries Heje; Kalle Lyytinen; John Mooney; Harald Mahrer; Janice Sipor; Joze Gricar; Claudio Ciborra; Ellen Christiannse; George Kasper; Bob Galliers; Josep Valor

Apologies

Stan Wrycza; Lars Matthiassen; Karl Kautz; Steve Smithson

2 Minutes of the last meeting

2.1 Resolved

That the minutes be accepted

3 ECIS 99 - Final accounting

3.1 Reported

Jan Pries Heje presented the final accounts for the conference. Around 30 non-paying people (keynote speakers, student helpers etc.) attended the conference. It was noted that the DIS conference service provided and charged for three people which it was felt was too high. Sven Carlson would do the formal final accounts. The accounts are presented in Appendix 1.

3.2 Resolved

That Jan Pries Heje and his colleagues be congratulated for organising an excellent conference.

4 Forthcoming conferences

ECIS 2000

4.1 Reported

That 416 submissions had been received, 303 research papers, 54 case studies and 59 practice oriented papers

That 240 of the submissions were in general tracks and 176 were in industry tracks

The two largest tracks were the IT policy track (with 60 submissions) and the development track with 59 submissions.

That 71 papers were submitted from the UK, 54 from Germany, 19 from Switzerland, 18 from Austria, 11 from Italy and 14 from Eastern Europe.

350 calls for papers had been sent to addresses in France, resulting in only 4 papers

There were 134 papers from the rest of the world, with 80 from Asia Pacific (including 59 from Australia), 9 from Africa and the Middle East and 45 from the Americas

That advertising was continuing over Christmas and with the next brochure being sent in March 2000.

That the doctoral consortium would be held between June 30th and July 2nd.

That the conference dinner would be held at the Majors Hall which has a capacity for 800 people.

That good discounts had been obtained for hotels and that the caterers had previously worked for Formula 1 events. The gala dinner would be held on Tuesday

The proceedings would be available both on paper and CD ROM. It was hoped to have the proceedings ready for the start of June. Sony would be manufacturing the CD-ROMS.

4.2 ECIS 2001

Reported

That a letter of agreement between the 7 Deans of the 7 information systems programmes had been signed, indicating support for the conference.

That two software companies and Slovenia Telecom had already agreed to sponsor the conference.

Details of the conference officers are given in Appendix 2.

That thanks were given to the Copenhagen organisers who had allowed them to participate in their January meeting which they found very useful.

That the conference would link with the electronic commerce conference

4.3 ECIS 2002

Noted

That things seemed to be proceeding well.

5 Proposals for future ECIS conferences

ECIS 2003 Naples

5.1 Noted

That following the initial presentation at the last meeting of the standing committee, Claudio Ciborra had come with a full proposal

That the proposal was being co-ordinated with Professors Mercurio and Martinez

That the conference location had been evaluated and was suitable, with the conference organisers having organised similar events previously

Sponsorship was a little problematic from non-Italian organisations, although the signals from Italy were very positive (for example from the banking sector).

Details of the proposed conference organisers are listed in Appendix 3

5.2 Resolved

That the formal proposal to host ECIS 2003 in Naples be accepted.

6 AIS providing financial support for ECIS conferences

6.1 Noted

That AIS continues to seek stronger links with regional conferences as part of a meaningful ongoing relationship.

That AIS may be able to provide support with marketing and more general office support

That AIS may be able to provide support for liability insurance (as it currently does for ICIS and AMCIS) if this was required.

That AMCIS was now formally decoupled from AIS and acted independently in the same manner as ECIS.

That there were options for closer financial support from AIS, but that these would result in AIS taking a far more active role in the financial management of the conference, which may prove to be unacceptable to local organisers.

That AIS welcomed the efforts to link AIS membership to reduced ECIS conference fees.

That there would be a meeting of the AIS council in June and that it would be helpful for a document from the ECIS standing committee to be presented at this meeting. A working group of Edgar, Joze, John, Guy, Bob, Josep, Joze, Harald, Stan and Claudio be formed, with Edgar producing a draft document for discussion. This would then be circulated to all members of the standing committee. Josep would then represent the standing committee at this meeting.

7 Any other business

7.1 Noted

That interest had been received from the Turku School of Economics and Business Administration about the possibility of their hosting a future ECIS conference.

7.2 Resolved

That Edgar write to them on behalf of the committee, inviting them to prepare a proposal for discussion at the next meeting of the standing committee.

7.3 Noted

A suggestion from Stan that there be a stable logo and design for the proceedings, rather than a design and logo that varied from conference to conference.

That the standing committee had no funds to commission such a design

7.4 Resolved

That with the relatively small number of people in attendance it was best to postpone this discussion until the next meeting

7.5 Noted

An interest by New Review of Information Systems Research journal to take some of the papers from ECIS

That EJIS was the main journal for ECIS 2000, but that there was nothing to prevent the editors of the journal from working with the EJIS editors to pick up papers for their own journal. They may also want to become the lead journal for a future conference.

7.6 Noted

That the next meeting be held on Sunday July 2nd at 5PM in Vienna

Appendix 1: Final accounting for ECIS 99

Appendix 2

Conference organisers for ECIS 2001

Global Co-operation in the New Millennium

9th European Conference on Information Systems - ECIS 2001

Bled, Slovenia - June 27-29, 2001http://ECIS2001.fov.uni-mb.si

Conference Officers

Conference & Organizing Committee Chair:

Joze Gricar, Professor

Faculty of Organizational Sciences, University of Maribor, Slovenia

Research Papers Chair:

Steve Smithson, Professor

London School of Economics and Political Science, United Kingdom

Research in Progress Chair:

Stefan Klein, Professor

University of Münster, Germany

Case Studies Chair:

Georgios Doukidis, Professor

Athens University of Economics & Business, Greece

Panels Chair:

Dorothy Leidner, Professor

INSEAD , France

Ph.D. Consortium Chair:

Kalle Lyytinen, Professor

University of Jyväskylä, Finland

International Programme Committee Chair:

Leslie Willcocks, Professor

Templeton College, University of Oxford, United Kingdom

European IS/IT Projects Chair:

Paul Timmers, Head of Sector Electronic Commerce

Information Society Directorate General, European Commission

European Conference on Information Systems - ECIS Standing Committee Representative

Edgar A. Whitley, Secretary

London School of Economics and Political Science, United Kingdom

Association for Information Systems Representative

Ephraim R. McLean, Executive Director

Department of Computer Information Systems, Georgia State University, USA

Appendix 3

Conference organisers for ECIS 2003

Conference chairs

Programme (Italy) C. Ciborra

Organizing(Italy) R. Mercurio

Programme Co- Chair (Italy)M. De Marco

International Chair and Research paper organiser(Norway)O. Hanseth

Panels organiser (Italy) G.Jacucci

Research in progress organiser(France)F.Rowe

Case study organiser (Spain)R. Andreu

PhD Consortium organiser(Norway)K. Braa

Editor/Publication officer(Italy) A.Carignani

International Chairs (The Netherlands) R. Maes

(Sweden)B.Dahlbom

Organising committee chair M. Martinez

Organising committee memberE. De Nito

Publicity organiser

Finance officer M. Sorrentino

Parallel event organizer A.Cordella

Local arrangement organiser A. Saloni