Standing Committee of the European Conference on Information Systems
Minutes of the meeting to be held at the Business School (Vasagatan 1) on Friday February 24th, 2006 from 9-11
1 Apologies
In attendance: Willie Golden, Edgar Whitley, Eph McLean, Allesandro D'Atri, Dick Stenmark, Jan Ljunberg, Florian Allwien, Dieter Bartmann, Urban Nurdan
Apologies: Robert Winter, Richard Baskerville
2.1 Agreed. That the minutes be accepted
3. Review of ECIS 2005
3.1 Reported
That ECIS 2005 had presented their final accounts (copy attached), which was based on their own detailed spreadsheet model. They noted a large number of student registrations and fairly limited sponsorship (as many sponsors wanted slots when they could present to conference attendees).
That the largest expenses were conference management, meals and breaks (including gala dinner).
That ECIS was now building up a strong profile of conference expenditure modelled according to the AIS standard.
3 ECIS 2006 Goteborg plans
3.1 Reported
That everything was running OK and that the site was booked.
That the gala dinner would be held in the harbour, at a seafood restaurant near the ship museum. The opening reception would be held on Sunday at the University with side events held at the IT university.
That the traditional welcome reception would be held at the Old University as the museums were proving to be too expensive.
That some sponsorship had been received
That three keynotes were planned (one industrial, two academic)
3.2 Noted
That not everyone could eat seafood
That ICIS had held a one day event with top academics and leading business representatives
3.3 Doctoral consortium
3.3.1 Reported
That 38 submissions had been received, with all faculty encouraged to market the event. That there was a tendency for participants to come from the north rather than the south of region 2.
That reviews of proposals were due by April 1st.
That the DC would take place on an island "in the middle of nowhere" and that delegates would be advised to arrive before lunch to ensure transportation could be provided.
3.4 Italian Scandinavian workshop
3.4.1 Reported
That plans were proceeding well for this, although there had been a relatively poor response from Scandinavia (possibly because of overlaps with the annual IRIS conference)
3.5 Side events
3.5.1 Reported
That John Venable was organising an event
That there were plans for a Department Heads breakfast / lunch, a workshop for Swedish informatics professors and possibly some EU project meetings.
4 Presentation of current status of ECIS 2007 preparations
4.1 Reported
Edgar presented the current state of preparation from ECIS 2007 and noted that Robert sought 3-5 people to act as co-programme chairs. Alessandro, Dieter and Willie volunteered to assist in this.
That Robert Winter had been invited to the ITAIS event
5 Presentation of current status of ECIS 2008 preparations
5.1 Reported
That plans were proceeding well and that a lot of useful information had been obtained by attending this planning meeting.
That the meeting rooms had been fully booked and hotel rooms reserved. A full structure would be presented at the next meeting
6 Doctoral consortium
To review the ECIS policy on applications from outside AIS region 2 for attendance at the DC. (Our previous decision on this, from the June 2004 minutes, says "That when asked 'should I submit?' by students outside AIS region 2, the response was that the consortium "was happy to consider all applications, but that priority was given to region 2 applicants". That future organisers might wish to consider accepting 'weaker' applications from emerging regions.")
6.1 Agreed
This policy was reaffirmed
7 AIS digital library
To discuss practicalities to ensure that the ECIS 2006 proceedings can be made available on the AIS e-library shortly after the conference
7.1 Noted
Edgar reported the practical issues associated with making the ECIS 2006 proceedings available via the AIS e-library. These included obtaining author affiliation for each author and ensuring that authors were directly linked to any previous publications they had in the AIS e-library. It was proposed that this information be provided by the authors when they submit the final versions of their papers to the conference organisers.
8 Secretary of the Standing Committee
To discuss practicalities for handing over the role of secretary of the standing committee (as initially raised at the Turku meeting in 2004)
8.1 Noted
It was agreed that the role of secretary should be an ongoing role (for a period of, say, three years) to allow for experience of best practice to be accumulated. That Edgar should solicit nominations for this role, ideally to start as soon as possible.
That Edgar should also solicit proposals for hosting future ECIS conferences: 2009+
9 Any other issues
9.1 Noted
Florian Allwein notified colleagues of a Wiki he had set up http://hostingecis.pbwiki.com where his team had put up their experiences for organising ECIS 2005. It was suggested that this be upgraded to a premium site that would allow named individuals to update the site, but would allow read-only access for the wider community. The initial fees for doing this should be taken from the surplus from the ECIS 2005.
10 Next meeting
10.1 Agreed
That this be held on the Sunday before the conference start, finishing in time for the 6pm opening reception.
Dr. Edgar A. Whitley
Secretary, ECIS standing committee.